IEC Canada 2018: Frequently Asked Questions

• IEC: International Experience Canada. It’s the name of the program through which several categories of IEC Canada work permits are offered to young people from over 30 countries, including the popular Working Holiday visa in Canada.
• IRCC: Immigration, Refugees, and Citizenship Canada. They are the government department responsible for managing the IEC Canada program.
• CIC: Citizenship and Immigration Canada. This is the old name for IRCC, though many people still use the ‘CIC’ acronym. You may see CIC and IRCC used interchangeably to describe the same thing.

A ‘pool’ is the name given to the different country and category types that are on offer. There are currently three categories of IEC Canada work permit – the popular IEC Working Holiday Visa in Canada, the IEC Young Professional work permit, and the IEC International Co-Op work permit.

So for example, ‘Ireland: International Co-Op’, ‘UK: Working Holiday’, and ‘Germany: International Co-Op’ are all different types of pools.

You can become a candidate in as many pools as you are eligible for, though many candidates will likely only choose one.

A selection of candidates will be selected from the pools, and invited at random, and at various intervals, to complete their application for an IEC Canada work permit. These will occur in what are known as ‘draws’, or ’rounds of invitations’.

When you receive notification of this via your account on the IRCC website, it is known as an ‘invitation to apply’, sometimes abbreviated to ‘ITA’.

The exact start and end dates are at the discretion of IRCC and will vary from year to year. As a guide, here are the opening and closing dates for each year, since the IEC Canada moved to its current pool-based format.

Dates in the table above are the earliest applicable date for each column, and can vary from country to country.

Countries and categories (Working Holiday Visa in Canada, IEC Young Professionals and International Co-Op) opened for the 2018 program from November 3, 2017. Work permits are then gradually issued in the months that follow.

In some countries where demand far exceeds supply, the program may close in the spring or summer as no more work permits will be available. Where supply outstrips demand, the pools likely stay open until the program formally closes for the year. The 2017 IEC Canada program closed in late September 2017.

You will need to receive your Port of Entry (POE) Letter of Introduction in order to enter Canada and receive your work permit. Usually, this document is valid for 12 months.

Bear in mind that it can take some months to receive an invitation to apply, complete your application, and have this application assessed.

Let’s take the example of Karen, who wants to arrive in Canada in July 2019. Here are some of her options:

1. She could apply for a 2018 IEC Canada permit, before the pools close (likely in September 2018). For example, she could apply in May 2018, and if she’s lucky enough to receive an invite, she may have her POE letter before the end of the year. This letter would be valid for 12 months, allowing her to arrive in July 2019.

2. Apply for a 2019 permit, soon after the pools open, likely in October or November 2018. If she receives an invite in the months that follow, her application may be processed, and her POE letter sent, before July. As the letter is still valid for 12 months, she can then arrive in July 2019.

As there is no definite timeframe for if, and when, you will receive your POE letter, it’s not possible to offer complete guidance. The best advice is to plan early, and remember that the POE letter is valid for 12 months, so you will have plenty of time to use it, if and when you receive it.

Each week, we publish an update which tells you how many invitations to apply have been sent so far, and how many spots are still available this year. Visit our Working Holiday Canada news hub for the latest update.

Both are million-dollar questions! IRCC say this ‘varies’ from draw to draw, and won’t commit to an exact figure, or an exact timeframe.

Under the old first-come, first-serve system, allocations sold out in a matter of days – sometimes, even hours. This system was in use until 2015.

The system used currently by IEC Canada allows for people to become a candidate at any stage before work permits in their pool run out.

However, it is recommended to become a candidate as soon as you can, so that you can be exposed to as many rounds of invitations as possible. In countries like the UK, where demand far exceeds supply, it is crucial to create a profile early in the IEC season.

IRCC has committed to giving at least five days of notice before each country’s and category’s final rounds of invitations, which will mark the closure of that pool for the season.

You can research the requirements and ensure that you have the appropriate documents and information ready at hand. External agencies cannot guarantee you a place and will charge you to fill out the forms.

Visit our International Experience Canada section for our full range of articles.

Selection is done randomly, and not on a ‘first come, first served’ basis. All eligible candidates stand an equal chance of being selected in any given draw. Furthermore, previous participation in IEC programs is not a consideration of the random invitations.

It is recommended that you apply early, so as to become exposed to a greater number of draws, as this may improve your likelihood of receiving an ITA.

Once you enter the pool of candidates, you could be in the pool for several weeks or months before you receive an ITA. There is no guarantee that you will receive one.

After your ITA is received, and you’ve completed your work permit application and paid relevant fees, IRCC has committed to a service standard of eight weeks to process applications.

Delays can occur if your application is incomplete, or you don’t provided additional documentation that is requested.

Find the answer for your country and category on our International Experience Canada country list.

For IEC Young Professionals and International Co-Op work permits, these will be employer-specific, and tied to the job you have lined up.

If you’re applying for a Working Holiday Visa in Canada, these work permits are ‘open’, meaning you can find work with any eligible employer, and can arrange this employment after you arrive if you wish.

Participation in IEC programs is for those aged between 18 and 30, or up to 35 for certain countries.

Take a look at our Immigration section for other options.

There are four main steps to getting an IEC Canada work permit:

1. Determine eligibility.

2. Become a candidate, and become placed in a pool(s).

3. Receive an ITA.

4. Apply for a work permit and complete payments.

From then on, it’s a case of waiting for your application to be assessed, and respond to any queries IRCC may have for you.

See our working holiday visa in Canada guide for more detail.

The IEC Canada participation fee is CAD$150. For Working Holiday Visa in Canada participants, an open work permit holder fee of CAD$100 is also due.

For IEC Young Professionals and International Co-Op participants, your employer will need to pay a CAD$230 Employer Compliance Fee through the Employer Portal on the IRCC website.

Fees are due after you receive your ITA and you’ll be asked to submit this as part of your application for a work permit. Payment is required before your application is assessed.

Note: Payment is made via credit/debit card. There will be a currency conversion fee automatically applied. You will receive a receipt for your records but you do not need to sign anything.

Each participant must submit their candidate profile based on their own merit. There is no mechanism to apply to the pool as a group.

Learn more about IEC visa applications for couples and groups.

Yes. You’ll need to have a valid passport for the country you’re applying under, and provide a letter of explanation which mentions you’re a dual citizen, and that your previous work permit was issued under your other country of citizenship.

While many newcomers are not asked by immigration authorities to provide proof of travel insurance, it’s not true to say that nobody gets checked.

You run the risk of not being given a work permit if you don’t buy some – is it worth letting all your effort go to waste over one detail? Furthermore, we encourage you to be responsible as an adult, and not to leave your family to pick up the tab on expensive medical bills if something goes wrong.

The good news, is we’ve compared several options for the IEC Canada work permits for you, and you can shop around easily for travel insurance for Canada at this link.

The rules on this are clear – you need to have travel insurance for the full duration of your visa.

You may be asked when entering Canada to provide evidence of this. If your travel insurance is shorter than the full duration of your visa, you may be issued a work permit to match the expiry date of your travel insurance.

Where this occurs, you will not be able to apply for an extension to your work permit by buying new, longer travel insurance.

For example, if you want a two-year work permit, then you need to be able to present evidence you bought a two-year travel insurance policy when you land in Canada.

The official guidelines are on our Work and Travel in Canada: IEC extensions page.

Yes.

You must have travel insurance for Canada for a second participation of IEC. Provincial health cover (e.g. MSP in British Columbia or OHIP in Ontario) is not accepted as it does not cover repatriation costs (i.e. costs incurred to fly you home in event of serious illness or death).

Insurance must cover the full duration of the work permit. Find out where to buy travel insurance for Canada here.

You may upload a copy of the receipt showing you requested one, or a screenshot of the confirmation page or email you received when you ordered it online.

An IRCC Processing Officer will later request to see your police cert, and will give you a deadline which you must meet. If you don’t, then your application will be refused.

You’ll need to merge them into a single PDF so you can upload the multiple documents as a single file. You can do this at a website such as this*.

*Please note Moving2Canada takes no responsibility for the safety and availability of third-party websites. Use the link at your own risk.

Medical exams are required for candidates who have lived or travelled for six months or more in certain countries or territories in the year before their arrival in Canada.

See our International Experience Canada participating countries list for more details.

A letter from your bank, on official letterhead, will suffice. It must be issued no more than one week before your departure for Canada, clearly show your account balance (of more than CAD$2,500), and be signed (and preferably stamped).

The original letter must be provided – not a photocopy.

This is your Unique Client ID. If you’ve applied for IEC Canada previously, you’ll have been given one by IRCC.

If you haven’t been issued one previously, you can leave this field blank.

UCI: If you have not applied to immigrate to Canada before you will not have a UCI (Unique Client ID) number and leave this field blank.

You will have a UCI number if you have applied before. The UCI number is on your previous immigration documentation, including the work permit that was stapled into your passport on arrival.

Intended Work in Canada: This only applies to IEC Young Professionals and International Co-Op participants, who have arranged employment before they arrive.

For the Working Holiday Visa in Canada, you do not need arranged employment. Write “unknown”.

Employment: If you do not have enough room to list all of your employment history, you can add more in a separate Word document, and submit it along with the optional documents under Letter of Explanation.

Other advice:

• If some of the questions do not apply to you, write “N/A” to show that you have read the form.
• Upon completion, enter the date on the form and click VALIDATE. You do not need to sign this form. You must then save the form to your desktop and upload.

The “residential address” on the IEC Canada application is the address where you are currently residing.

For example, if you are currently in Canada on an IEC work permit and are submitting a new application, it is recommended you insert your Canadian residential address on the application form in this field.

If you receive a POE letter, and don’t use it before its expiry date, this will still count as one participation in IEC Canada. So if citizens of your country can only participate in IEC once, then you will not be eligible to participate again.

See our International Experience Canada participating countries list for more details on the number of times citizens from your country can participate in IEC.

• Travel insurance for Canada, covering the entire duration of your IEC Canada work permit.
• A bank statement (no more than seven days old) showing proof of funds in the amount of CAD$2,500.
• Up-to-date passport.
• Your Port of Entry (POE) Letter of Introduction letter from the IEC.
• Any additional paperwork you may be requested to bring.

Be prepared to provide the address where you’ll be spending your first few nights in Canada. This could be a friend’s house, or a hostel, if you don’t yet have your own long-term accommodation sorted.

You’ll need to present it to a Border Officer at your port of entry. Staff on-site will be able to assist you.

Note that your port of entry will be the first place you arrive in Canada, for example:

• The Canadian border crossing, if driving from the United States.
• The first airport you land in within Canada’s borders. If you’re flying from London to Calgary, via a connecting flight in Toronto, then Toronto will be your port of entry, and staff in Toronto will provide you with your work permit (once you’re eligible).

After your application is processed, you typically have one year to enter Canada and activate your work permit.

If your application is successful, you will receive a Port of Entry, or POE, letter of introduction. This letter indicates the exact date by which you must enter Canada.

Note: ‘Port of Entry’ is the technical term for an official border crossing, e.g. an airport, ferry port, land border with the United States.

The POE (Port of Entry) Letter of Introduction is the document you’ll present to an immigration official at a airport, ferry port, or land border in Canada to receive your IEC Canada work permit.

This document will have an expiry date which is clearly marked. The rules are clear: this date cannot be amended or extended for any reason.

Note: ‘Port of Entry’ is the technical term for an official border crossing, e.g. an airport, ferry port, land border with the United States.

eTA stands for Electronic Travel Authorization. Passengers travelling to Canada by air may be required to make an online application for an eTA before they’ll be allowed enter the country.

It costs CA$7 fee and must be completed in advance of your flight. The eTA will last for five years, or until the expiration date of the visitor’s passport if this is sooner.

Foreign workers, including IEC participants, from Canada visa-exempt countries who get their work permit on or after August 1, 2015, will automatically be issued an eTA, along with their permit. If you were issued your IEC Canada Visa before this date, then you’ll need to apply.

Read more on our Canada visa requirements for air passengers article

Yes, as often as you please. However, you will need to ensure that your travel insurance policy permits this.

Additionally, make sure you bring your passport and work permit with you so you can present this when you return to Canada.

If you’re seeing a message like the one below, or are otherwise struggling to view your document, save a copy of it to your desktop, and open it from there.

For participants whose passport expires before their 24 months elapses, they may have received an earlier expiry date on their IEC Canada work permit to match the expiry date on their passport.

Where this occurs, and assuming all other eligibility criteria are met, the visa-holder can submit an application to amend their work permit, up to the maximum permitted duration from the date of entry.

The official guidelines are listed under ‘Scenario 2’ on our Work and Travel in Canada: IEC extensions page.

If you’re still in the pool, and have not yet received an ITA: Withdraw your current profile, and submit a new profile using your updated passport details.

If you’ve submitted your work permit application, and don’t yet have your POE Letter of Introduction:

Send a scan of your new passport to IRCC, and provide your old passport number, and your application ID number (found in the acknowledgement letter).

If you have received your POE Letter of Introduction:

The IEC Canada work permit you received is still valid. However, you’ll need to take these steps:

• You’ll need a new eTA (or visa, if you’re from a visa-required country).
• Upon arrival in Canada, provide a photocopy of your old passport, and explain that you have obtained a new passport.
• If you changed your passport because of marriage or divorce, bring a copy of official documents proving this.

When you receive your work permit on arrival in Canada, ensure all information on it is correct.

Let’s take an example. David landed in Canada in July 2017. He was eligible for a two-year work permit, and expected to be allowed in Canada until July 2019.

But because his passport expires in August 2018, the expiry date on his IEC Canada work permit was brought forward to August 2018.

It is possible for David to get the expiration date on his work permit extended to July 2019, so long as other eligibility requirements are still met.

The official guidelines are on our Work and Travel in Canada: IEC extensions page.

Case-specific inquiries can be made at this page.

As a general rule, the answer is no.

However, there are some limited circumstances where it is possible to do so. See our Work and Travel in Canada: IEC extensions page for more.

Find the answer for your country and category on our International Experience Canada participating countries list page.

No.

Implied status will only come into effect for the application of a work permit, not the LMIA. A LMIA is issued by Service Canada, a completely different body from IRCC.

If the LMIA application is accepted and an application for a work permit is made before the IEC Canada one expires, then they can apply for a temporary resident visa extension.

If you have LMIA acceptance, it will be approved and you can continue to stay in Canada on the conditions of the new work permit. If there is no LMIA on file, the application will be refused quickly and you will have to change status to remain as a visitor until the LMIA is issued and a new work permit can be applied for.

Where a second participation in IEC is permitted, the application for a second IEC work permit should be completed in the same way as a new applicants. This will be a second participation in the program, not an extension of the original permit.

See our International Experience Canada participating countries list for more details.