Project Coordinator, Civil / Environmental

Environmental contractor is seeking an experienced Project Coordinator for civil/infrastructure projects in Vancouver. The Project Coordinator will be a member of an experienced and diverse project management team which executes a wide variety of projects, ranging from relatively uncomplicated soil disposal to large and complex remediation, demolition, and environmental construction scopes. Outpost Recruitment is excited to work with our client on this full-time permanent role. Salary $85,000 – $105,000.

The Project Coordinator will receive on the job training, mentorship and oversight from senior project managers and upper management. The goal is always to progress strong candidates from project coordinators to become project managers and have a long and fruitful career.

The successful candidate will have a degree in engineering, construction, science or alternatively 5+ years industry experience. They should have strong organizational and communication skills and have a passion for executing environmentally sensitive projects safely, on time and on budget.

Key Responsibilities of Project Coordinator

• General administration duties (meeting prep, filing/scanning documents, travel planning, expenses, etc.)
• Preparation of documents for distribution (binders containing project plans, training manuals, etc.)
• Daily LEMS and cost tracking on site.
• Preparation of Daily timesheets for approval by all stakeholders.
• Assist in generation and distribution of weekly/monthly/quarterly projects reports
• Accurate data entry into a computerized system with particular attention to accuracy and timeliness.
• Provide project administration services related to the management of estimates, funding requests, change orders, schedules, forecasting, and project closeout.
• Project set up for invoicing
• Prepare invoice summaries for accounting
• Receive, coordinate and process all invoices and purchase orders ensuring timeliness and accuracy
• The Project Coordinator will coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
• Related tasks and projects as required
• Assisting the Project Manager in execution and implementation of all safety policies and procedures
• Coordinate and communicate effectively with the safety department

Qualifications and Educational Requirements of Project Coordinator 

• Post-secondary education in a related field or 5+ years relative industry experience
• Ability to maintain accurate and complete records and prepare clear and detailed reports
• Ability to perform work with a high degree of accuracy while handling multiple projects simultaneously
• Ability to work under pressure, determine priorities and produce high-quality results
• Pays attention to relevant details and early warning signs of problems
• Strong computer skills, including advanced Microsoft Office (Excel, Word, Outlook, and PowerPoint)
• Ability to be flexible, self-motivated, and work without immediate day-to-day supervision with a drive to exceed expectations
• Working in a team setting and the ability to cope with brief but intensive high activity periods
• Openness to additional responsibility or assisting other staff during low activity periods
• Strong communication skills
• Hold a valid driver’s licence
• Ability to occasionally work out of town

Offering a highly competitive remuneration package which includes:

• Competitive salary,
• Annual Incentive program, based on individual’s performance,
• RRSP/TFSA Matching program,
• Generous vacation allowance,
• Health benefits package for employee, spouse, and dependants,
• Various financial perks including, fitness subsidy, medical benefits spending account, life insurance etc.,
• Flexible work environment, with a performance-based culture.

Qualifications:

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• 5 years: Post-secondary education in a related field or 5+ years relative industry experience
• Growth opportunities: Inspired to perform well by the chance to take on more responsibility